Checks that are hand-delivered and lost by the payee must be reported to the business administrator within sixty (60) days. No payment will be made to the payee after a period of sixty (60) days from issuance date has elapsed. Any fees such as, but not limited to, stop payment or voiding of a check will be paid by the payee.

The board office will issue a replacement check after a waiting period of ten (10) business days after notification by the payee that a check has been lost. This will allow for enough time to complete all paperwork necessary to re-issue a replacement check

Any checks lost in the mail will be issued a stop payment and a replacement check will be issued after a ten (10) business day waiting period. The waiting period will commence upon notification to the board office.

There will be no cost assessed to the payee for checks that are lost during the mailing process.

Adopted: November 22, 2000
NJSBA Review/Update: August 2008, October 2017
Readopted: January 21, 2009
Reviewed:

Key Words

Checks, Lost Checks

Possible
Cross References: *3320 Purchasing procedures
*3326 Payment for goods and services
*3451 Petty cash funds
*3453 School activity funds

*Indicates policy is included in the Critical Policy Reference Manual.